Salary: $50,000-$60,000; salary commensurate with training and experience. Full-time employees of the West Virginia State Treasurer’s Office (WVSTO) are eligible for Public Employee Insurance Agency benefits and a number of other benefits available to state employees.
Location: Charleston, WV
Job Type: Full-Time Permanent; Not in the Classified Service; FLSA: Non-Exempt
Division: WVSTO
Reports To: Director of Purchasing
Nature of Work:
Under general supervision, this position serves as an agent for the procurement of routine goods and services for the State Treasurer’s Office (STO). This position maximizes efficiency of the Office in procuring the highest quality goods and services in a timely manner in accordance with purchasing rules, regulations, and procedures. The Director provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines and priorities. Additionally, specific instructions are given for new, difficult, or unusual assignments. This position uses initiative in carrying out recurring assignments. The Director assures that the work is technically accurate and in compliance with instructions or established procedures.
Job Duties:
- Reviews purchase requisitions and determines if required merchandise or service is contracted (i.e. via statewide contracts, STO agency contract or other state agency contracts), or if manufacturer or distributer/reseller bids must be solicited.
- Obtain all necessary product information from requester including size, quantity, color, and delivery requirement in order to accurately complete the requisition and specifications in a manner to foster competition and issuance of a written purchase order upon approval.
- Collects bids, as required, and screens to determine the most cost-efficient response meeting the requirements of the requisition; ensure all compliance verifications have been met before issuing an award or purchase order.
- Composes purchase orders and change orders, corrects any ambiguities in orders and adds needed information for clarity and completeness.
- Records order and purchase requisition number and delivery data and retains for use in billing and order verification.
- Communicate with vendors to confirm shipping channels and delivery costs.
- Oversee orders to assure that they meet the contract agreement and arrives in good condition and in a reasonable amount of time and/or as specified per ordering agreement.
- Assists in preparing documentation and/or assists in maintaining inventory control / asset tracking system from initial purchase through disposal, assists in performing quarterly and annual reviews.
- Prepares correspondence, memoranda, and reports.
- Utilizes Purchase Card as a means to help streamline the purchase process and coordinates the subsequent cardholder payment and card reconciliation process.
- Maintains procurement records for audit purposes in compliance with STO record retention schedules.
- Maintains conformity with the statutes of the State rules and regulations of the State related to procurement and/or payment process.
- Attends annual training, or more frequently as required, hosted by the State Purchasing Division, the State Auditor’s Office, as well as other entities, including STO provided training opportunities.
- May represent the Division/Agency in local conferences and meetings. Single and/or multi-day travel with overnight stays may be required.
Minimum Qualifications:
Bachelor’s degree (B.A.) or equivalent preferred; or one to two years related experience of training; preference of experience and training in public procurement environment is desirable; or equivalent of education and experience. WV Basic Purchasing Certification and Certified Public Procurement Buyer (CPPB) certifications preferred.
Required Knowledge, Skills, and Abilities:
- Knowledge of West Virginia State Purchasing rules and regulations.
- Knowledge of accepted practices, principles, methods, and procedures of purchasing including the preparation of specifications, contracting and bid processing.
- Ability to communicate effectively with others both verbally and in writing.
Ability to establish and maintain effective working relationships with agency officials, vendors, and the general public.
HOW TO APPLY:
Email resume to resumes@wvsto.gov by November 29, 2024.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel. Therefore, interested persons must apply directly to the hiring agency as indicated above.